Microsoft Outlook is one of the most popular email clients in the world. If you use it at home for personal communications or at work for business communication, there are many major benefits of using the Microsoft Outlook desktop email client to handle email more effectively. Here are five to know more.
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Security
Keeping an up-to-date version of Microsoft Outlook will provide a strong level of security. It filters spam email and blocks external material such as downloaded images, web bugs, and data from unknown websites.
With increasing cybercrime, Microsoft has taken action to enhance security on its Outlook platform in order to secure the information of its clients.
These new and improved security features offer protection from spam and phishing emails by allowing you to delete live links and block senders. Its built-in email scanner will notify you if an untrustworthy source sends you something.
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Search
It’s simple to find what you’re searching for with Microsoft Outlook. Clients can use keywords to find addresses, dates, and emails using the integrated search feature. This feature is also used in other Outlook programs, such as Contact Manager and Calendar.
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Enhanced Connectivity
Microsoft Outlook is not just an application for your computer. It connects you by allowing you to link it to your mobile device. This enables you to read, write, and send emails from any location and at any time.
If you sync your Outlook account to your mobile, you’ll get the added benefit of turning your calendar into a portable planner and receiving notifications about new and upcoming events when you’re away from the office.
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Compatibility
When you’re a mail server running at Microsoft Exchange, Outlook is a walk around the park. And if you’re not a computer pro, anyone can use a service with all these two pairs. All you have to do is open up Outlook and enter your email address; Outlook and Exchange will then join forces and take care of the rest.
Users are also not required to spend a lot of time on the configuration process and this allows them to easily complete tasks that they would otherwise rely on an IT specialist to do. Switching computers in the workplace is one such example.
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Outlook Offers One-Stop E-mail
You can create multiple user accounts with Microsoft Outlook. Multiple accounts can be entered into one folder using protocols like IMAP and POP3. You can sort details about any of your Accounts in different files if this file system isn’t working for you. You can choose based on your needs from Outlook.
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Connect with Others Easily
Microsoft Outlook Calendar helps you to share your calendar with a colleague or customer. In fact, you can share your calendar with no restrictions. Choose any one you want and you can share it.
You can also create, edit and manage online Calendars for your clients. By this, it allows them to access the information, in the calendar, when it is convenient for them to do so.
In addition, Microsoft Outlook Calendar allows the user to send messages directly to any contact person’s phone by clicking the button. They can submit custom cards or share subscriptions and contact details.
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Integration
Outlook is designed to ensure your tasks get done, by providing what you need to do so. It has a list of tasks, calendar, address book, and calendar. You can also drag and drop an email to set an appeal or task or make a note by adding virtual sticky notes and all different items are integrated.
Users should add other third-party applications including Skype and ACT. This ensures that when you send emails, users do not have to worry, because an app that is not compatible with an Outlook email from the client is very rare.
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SharePoint
SharePoint is a collaborative Microsoft application that gives users tools to create and manage their websites, working areas, and intranets among other items. However, the site allows users to log in to update forum posts or update standard documents so that many customers don’t have time to do so.
Microsoft is aware of that fact, so it allows users to easily get notifications by e-mail and then click through to the SharePoint site. Users can also participate in forum discussions by e-mail or add content to a shared workspace.
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Familiar User Interface
Microsoft Office is the leading company in productivity software, which ensures that most users know the Outlook user interface. There are many functionalities to understand, but if you’ve used Microsoft Office, the basics would be pretty easy. That familiarity shorts the curve and can save a lot of training costs for the organization.
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Organization
When it comes to managing and sorting most e-mail, clients have some sort of rules to do so and Outlook makes it easy to organize it. However, Outlook raises the bar. It allows users to easily forward, redirect or sort their message based on their own guidelines.
It also provides an option to send a variety of automatic “Out of Office” messages to internal and external contacts, based on the information you want to share. Outlook allows you to send messages that you need to follow up on at some point in the future without hassle.
It has color-coded flags where you can use, by making a Follow-Up folder to track all messages you flagged and store them in one folder so that they are easy to access if needed.
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Active Directory Use
The Active Directory authentication is expandable to Exchange. After you log in to Microsoft Outlook, the credentials that you are using for Active Directory will be sent to Exchange Server. You do not need to separately login and there are no other requirements like maintaining separate login credentials. Microsoft Outlook will automatically figure out the right email address.
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Devices and Applications
Another important reason for using Microsoft Outlook is the ability of this client email software to seamlessly integrate with other devices and applications. In most instances, a native personal knowledge manager is not necessary.
Usually, customers have a copy of Outlook that manages it all. Typical examples are Blackberry, Skype, and other Office add-ons that can be easily included with Microsoft Outlook.
Final Thoughts
With its business-class email from Microsoft Office 365, you will put the best in your ability to brand your communications immediately with the same name as your business. This dedication to your company shows that you care about your clients and that you are passionate about your work. Now that you are aware of all the advantages of Microsoft Outlook email, no excuse to use the free email address.
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