For many organizations, the future of the workplace will be a hybrid working model, as a return to the office is inevitable. Transitioning to a hybrid workplace can provide the best of both environments and offer numerous advantages regarding work-life balance, employee well-being, and productivity.
Office 365 was initially intended for frontline employees. It has since developed into a versatile toolkit suitable for diverse professionals.
We’ll review Microsoft 365’s advantages and benefits, including how it helps contractors, empowers remote workers, and supports the hybrid workplace paradigm.
Microsoft 365 hybrid workplace
Seamless Collaboration Across Teams
Collaboration fundamentally challenges a hybrid work arrangement. Maintaining unity among initiatives can become more complex when certain team members are in the office, and others work remotely. Multiple solutions are available in Office 365 to address this lacuna.
SharePoint
A top priority in a hybrid workplace is ensuring that your work experience is consistent regardless of where you are. SharePoint is a platform that facilitates the sharing, editing, and collaboration of organizational files across many devices and locations. It allows employees to access and edit shared documents from any location, whether at home, the workplace, or even a train.
SharePoint is an ideal tool as an organization-wide data repository that can be accessed from any location. Business data, forms, processes, and templates fall under this category.
By centralizing everything, workers may access the necessary papers from anywhere, whether in the workplace or their homes.
Microsoft Teams
As part of Office 365, Microsoft Teams serves as the nerve center for teamwork. You can chat, video conference, and share files anywhere. With Teams, workers may have online meetings, exchange files in real-time, and work on many projects simultaneously.
Video conferencing, private and group conversations, and task management features keep you linked to your team no matter where you are.
Cloud Storage for Easy Access
One of Office 365’s most significant advantages is its cloud-based infrastructure. Cloud storage is essential for hybrid work, enabling employees to access their work anywhere with an internet connection.
OneDrive for Business
OneDrive, included with Office 365, provides a safe and dependable cloud storage option. Employees may save their files on the cloud and access them from any device, including laptops, smartphones, or tablets. OneDrive’s automatic synchronization enables offline modifications and instant updates upon internet reconnection.
Thanks to the ability to safely save documents in the cloud, employees are no longer limited to a single device or physical location. It will revolutionize how people work for companies that allow them to work remotely.
Effective Communication for Remote and On-Site Employees
Good communication is a significant difficulty when employees are dispersed across many locations. Office 365 provides many solutions that promote uninterrupted communication within a hybrid workforce.
Yammer
Built specifically for business-to-business communication, Yammer is an enterprise-wide social network. Yammer promotes an environment of openness, transparency, and connectivity while being easy to set up. Yammer is an excellent way for employees in a hybrid workplace to keep tabs on corporate news from a strategic and an individual perspective.
Using Yammer, employees may ask questions to a larger audience inside the firm, which boosts communication and efficiency. Another way Yammer brings people together is that it’s an excellent way for employees who would only occasionally work together to meet people from different teams.
Outlook
Outlook is more than an email client. It seamlessly integrates with Office 365’s calendar system, enabling employees to schedule meetings, monitor assignments, and meet deadlines.
The Outlook calendar feature simplifies scheduling virtual meetings via Microsoft Teams or in-person events for office-based employees, guaranteeing that all parties are informed regardless of work location.
Outlook also includes group calendars and shared inboxes, enabling teams to coordinate their activities more effectively.
Productivity Tools for Efficient Workflows
Hybrid work calls for solutions that improve productivity and enable job management across remote and office settings, not just communication and teamwork. Office 365 offers numerous tools designed to streamline processes.
Power Automate
Power Automate optimizes repetitive duties, allocating additional time for more critical tasks. Thanks to Power Automate, users can orchestrate procedures between applications and services, like sending notifications when a task is completed in Planner or automatically transferring files from OneDrive to SharePoint.
Hybrid workers may benefit from this automation when managing activities while balancing in-office and remote obligations.
Microsoft To Do
Microsoft To-Do helps employees better track their work by connecting with other programs such as Outlook and Planner. It lets them make to-do lists, set reminders, and monitor their daily objectives, helping them have a good work-life balance even in a hybrid workplace.
Planner
Teamwork becomes more challenging when members are required to work in and out of the office. It becomes much more difficult when email is used as the primary means of communication and planning since requests may easily be lost in a flood of messages. Make a plan, add tasks, and then distribute them to your team using Microsoft Planner.
Your team may sync tasks from emails to spend less time seeking and more time doing. These plans may be performed on any device to promote hybrid working. Microsoft Planner may be linked with Teams and other Microsoft 365 apps to centralize communication, collaboration, and productivity.
Final Thoughts
Businesses worldwide are moving toward mixed work, so finding the right tools to help them handle this change is essential. Microsoft Office 365’s full suite of apps allows teams to work together, talk to each other, and get things done, whether they’re in the office or at home.
Office 365 Business Standard makes working in a mixed setting easily by letting you work together on documents in real-time, store them in the cloud, and communicate using powerful tools. Because it can be expanded, is flexible, and has built-in security features, it is an essential tool for businesses adjusting to the new work environment.
In the digital age, companies can use Office 365 to ensure employees have the tools to succeed in the changing work world. It increases efficiency and teamwork.
Contact Softvire Global Market today to start with Office 365 and enjoy its incredible benefits!
