Microsoft 365 is a flexible software tool for all businesses. Yet it is not solely due to compete in the market; it has also to compete with its desktop version.
In evaluating the introduction of new software within your organization, it is crucial to determine its fit. But with its subscription plan and features, some might ask: Is Office 365 worth it?
In this blog, let us know some of the pros and cons of Microsoft 365 to help you determine if it is the best option .
The Pros of Office 365
The latest version
One significant benefit of Microsoft 365 is accessing the most recent version whenever possible. Difficulties created by colleagues using older versions of Microsoft Office are a thing of the past now that you have constant access to the most recent features.
You can download your subscription’s most recent security patches and updates, so you can rest easy knowing that you’ll always have them.
Improved security features
The Microsoft Cloud greatly minimizes the possibility of documents being irretrievably lost in case of a hard drive failure or device loss, providing outstanding backup and resilience. Sensitive documents can be saved there. But Microsoft also offers some improvements, so that your organization can benefit from the latest security features, including:
- Email encryption helps for the safety of the information you exchange
- Software that can identify and stop possible data breaches is known as data loss prevention.
- Software for managing mobile devices that lets you decide who may access what, from what devices, how those devices should be set up, and, in the event of a loss, remotely erase data.
- Identifying and thwarting cyberattacks with the use of advanced threat analytics
Collaboration is easy
Isn’t it frustrating when an individual is included in a document you need to use? If so, Microsoft 365 may be more suitable for you. It enables all individuals to contribute to a document simultaneously.
You can observe modifications in real-time and are not required to maintain multiple versions of the same document. If necessary, you can cycle back through revisions in the document to revert to a previous version.
The cloud is the repository for all of your documents. It lessens the necessity of transmitting confidential documents via email. You can access an individual without worrying the existence of a copy of your document in an email.
Work anywhere and anytime.
One of the best things about Microsoft 365 is its flexibility. You can access it from anywhere on the planet as long as you have an internet connection.
Your inbox, files, and productivity apps, such as Excel and Word, are accessible from anywhere and on any device.
Therefore, it is advantageous to have personnel who are on the move. Alternatively, you operate a business in which office space is in high demand. Microsoft 365 lets you liberate your employees, knowing they have the necessary resources to perform their duties.
Productivity is also increased. Employees are no longer confined to their workstations, allowing them to keep working even when on the road. But there’s no need to let that team spirit go; with Teams groups, colleagues can remain in contact, share material, conduct video conversations, and engage in team chats that mimic WhatsApp.
Pay on a subscription basis.
Microsoft 365 uses the subscription model. Thanks to this, you can avoid shelling out hundreds of pounds for each program version you want. Thus, it is ideal for the flow of funds into your business. Instead, you pay a flat rate per user each month and pay only for the services you utilize.
Mix and match plans
The subscription service offered by Microsoft 365 is adaptable. You may select the features and applications you wish to use, add extra users or features immediately, or cut back as necessary. Scalability is a significant advantage for small, expanding firms.
You can keep a tight grip on your expenses and yet be flexible. Additionally, you may modify your plans for employees that do specific tasks. Since not everyone requires PowerPoint, but everyone needs email, there’s no need to spend more money than necessary. One benefit of Microsoft 365 is that it allows you to be flexible.
The Cons of Microsoft 365
Subscriptions aren’t for everyone.
Although one-time expenses are not required, monthly payments are necessary. If you collaborate with a Microsoft partner, these may be made with a registered credit card or by direct debit.
Your financial circumstances will determine whether you see a subscription as advantageous or detrimental. However, if it presents a disadvantage, an annual membership may provide a satisfactory compromise.
Compatibility issues with bespoke systems
Custom apps built in-house may not be able to handle Microsoft 365’s demands. Constant changes cause compatibility or integration issues.
With some Microsoft versions, you have more say over when to update. You have complete control over how quickly your in-house development progresses.
Constant updates mean constant changes.
Microsoft 365 often releases updates and new features. Employees who are comfortable with the technology today and can pick it up fast would love this. However, Microsoft 365 might be problematic if your staff is poor at adjusting to new circumstances.
Nothing you can do will change people’s minds if they dislike the updated Microsoft 365 design or version. When employees are adapting to the new system, productivity can decline.
In this case, technology solutions can turn into liabilities. Before migrating to Microsoft 365, ensure all your users are already accustomed to the platform and highly in support of the transition.
Compatibility Issues with Older Systems
Office 365’s constant updates make it difficult for older systems to cope. Some companies with legacy hardware or software could face compatibility problems, and further investments in upgrades would be needed.
Feature Overload for Basic Users
Office 365 contains a multitude of applications and tools which all individuals will not use. Those who only need basic word processing, spreadsheet, and email functionality will find Office 365 too overwhelming or even unnecessary due to the vast capabilities offered.
Who Should Buy Office 365?
Businesses and Organizations
Any business that requires security tools, cloud storage, and collaboration features will love Office 365. Its subscription-based model makes it easy to budget, and regular updates ensure teams always have the latest productivity solutions.
Remote Workers and Freelancers
Office 365 provides adaptability and access for workers who manage many devices or work remotely. Its cloud-based character guarantees flawless operation on many devices and locales.
Students and Educators
Several educational institutions provide Office 365 to students and instructors either at no cost or at a reduced fee. It comes with the OneNote, Word, and PowerPoint suite, which are required for scholarly research.
Large Businesses
Strong security measures and compliance certificates enable big companies to manage sensitive data. Microsoft ensures Office 365 follows industry standards, so it fits the legal, financial, and healthcare sectors, among others. For large businesses, Office 365 Business Standard is one of the recommended subscription plan.
Final Thoughts
Microsoft Office 365 is a worthwhile investment for businesses that edit documents daily. It’s also a good choice for businesses that need to collaborate with others or store documents in the cloud. The subscription model makes it easy to upgrade and downgrade your plan as needed, so there’s no risk of being stuck with an expensive bill at year’s end.
So what are you waiting for? Get your own Microsoft 365 today here at the Softvire Global Market and experience great deals and discounts!
