Office 365 equips you and your team with the resources to enhance workplace productivity. Its apps facilitate collaboration, simplify procedures, and automate more.
With Microsoft 365, your team can work smarter and faster with capabilities like integrated communication platforms, comprehensive data analytics, and real-time co-authoring on shared documents.
These tools improve overall productivity and preserve seamless connectivity, whether you are working remotely or in the office.
Here are 10 essential tips to improve efficiency. Now, let’s explore 10 more advanced tips to take your productivity to the next level.
How Microsoft 365 works
Microsoft 365 has adopted a cloud-based model, transforming how users interact with Microsoft’s productivity tools. Because of this cloud platform, all programs and data are saved online on Microsoft servers rather than only on the user’s local device. This novel method of access and storage provides increased flexibility and convenience of use, enabling you to work and communicate from any location or device connected to the Internet.
Why Microsoft 365 is a Game-Changer for Businesses
Microsoft 365 offers software such as Word, Excel, PowerPoint, Teams, and OneDrive, along with additional features such as AI-driven insights and advanced security features. The cloud-first strategy guarantees real-time collaboration and simple access, which are essential for contemporary organizations.
Tips for Maximizing Productivity
Leverage Microsoft Teams for Seamless Collaboration
In Microsoft 365, Microsoft Teams is where collaborative work comes together. It’s a great collaboration tool that combines various elements, including chat, video calls, file sharing, and app integration.
It is not only an instant messaging system with video conferencing built in, but it also works well with other Microsoft products to enable streamlined processes and teams to collaborate nearby.
Use “Tell Me”
With the development of remote working, determining the solution to an issue may be time-consuming. Unlike a help screen, Tell Me enables you to input words or phrases that will automatically conduct a command for you. How awesome is that?
Click Tell Me in the navigation bar and enter the command you want. A dropdown option may refine your request. Click on your preferred selection and be ready to be astounded.
Use Focused Inbox
When it comes to filtering your email, the Focused feature is now far better than Clutter. You can streamline your email handling by making small adjustments to your inbox so that actionable things are front and center.
Focused and Other are the two folders that Outlook creates for you. Put the emails that you think are most significant into the Focused folder. While Focused emails are prioritized, messages submitted to the Other box may still be accessed. You may transfer messages between the two folders by right-clicking on them and choosing “Move to Focused” or “Move to Other.”
Use SharePoint to Store and Reference Documents
If you have business papers like staff handbooks, password rules, or MDM policies, you should avoid printing them and make them viewable on SharePoint instead of physically printing them.
SharePoint is software used to manage materials and apps to facilitate easy collaboration among your staff. Employees can access the information whenever they want, while the administration can implement the necessary changes or updates.
Utilize Keyboard Shortcuts
Microsoft offers more keyboard shortcuts than only Word, did you know that? For your convenience, Microsoft has included many keyboard shortcuts in Windows. Look at Microsoft’s keyboard shortcuts; you probably won’t remember them all, but make a note of a few that you can put to use immediately.
Improving your speed while executing your most frequent tasks might be as simple as learning shortcuts.
Leveraging Advanced Features in Office 365 Apps
Office 365 has advanced functionalities that could significantly enhance our work process. Knowing how to utilize these functionalities could make us more productive and provide us with improved results within a shorter period.
An excellent feature of one of such features is Excel’s insight-based suggestions. Such features as Ideas help us to examine data more effectively. Excel helps us to save time and effort since it automatically provides insights such as trends and patterns with just a click on the Ideas button after selecting a date range. It eliminates the need for us to crunch statistics manually. Because of this capability, we can make judgments based on data on time.
Sync Files for Offline Access with OneDrive
Do you need to view your files when you’re not online? You may work on files without an internet connection by syncing them to your device using OneDrive. When you’re back, modifications will instantly synchronize with the cloud when, any modification.
These tips are only the beginning for maximizing your productivity with Microsoft Office 365. Maximize your productivity and accomplish more with less effort by using these features to their fullest potential. Experiment with them, and you may ask yourself how you managed without them!
Organize Notes With OneNote
Microsoft OneNote software allows the user to take notes and save information. Notebooks allow users to save all their research notes in a location that is easily accessible.
Notebooks can save images and drawings, contain links, and write using a stylus. Notebooks are an excellent collaborative writing tool since they are sharable and have unlimited pages that can be customized according to the user’s needs.
Use SharePoint to Store and Reference Documents
For company documents, such as employee handbooks, password policies, or MDM policies, it is recommended that you forgo the publishing procedure and render them legible on SharePoint.
SharePoint facilitates seamless collaboration among your employees by managing content and applications. Management can make on-the-fly updates or amendments, and employees can immediately access information.
Restore not recreate
Have you ever spent hours on a spreadsheet, presentation, or document and accidentally deleted its contents? With Microsoft Office 365, you can restore your last saved version and up to 25 of its earlier versions, saving you time and effort. Open and recover files in SharePoint or OneDrive by navigating to File > Info and clicking View. Previous versions can be shown, and earlier content can be retrieved if necessary.
Final Thoughts
Office 365 is more than Word, Excel, and Outlook—it’s a productivity giant when utilized effectively. Implementing these ten tips allows you to streamline workflows, automate drudgery, and stay organized.
Start with a few tips that function with your workflow and gradually increment to more for maximum productivity. With the right tools and habits, you will save time and save time each day.
Which Office 365 feature has helped you the most? Visit us at the Softvire Global Market today and get your own Office 365 Business Standard!
